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9) Athletics: 2.0 Program Administration

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UNDER REVIEW- FULL SECTION UNDER REVIEW AS OF 1/22/2026.

2.1 Athletic Associations – affiliated Parishes & Schools

  • 2.1-1 Parishes and schools are to establish guidelines for participation and can include factors such as number of teams/participants, budgetary considerations, facility availability and similar considerations. These guidelines must be clearly stated and properly followed. (v.2223.9.0)
  • 2.1-2 Parishes and schools are required to assemble an Athletic Association to govern parish and school guidelines for participation in CYM Sports programming.
    • 2.1-2.1 Athletic Associations and departments must, at minimum, include a President, Coordinator, or Athletic Director.
    • 2.1-2.2 The Office for Catholic Youth Ministry requires each parish or school to name an individual as the Athletic Association President (AAP) or Athletic Director (AD). (2223.9.1) The pastoral leader, school administration, and/or CYM representatives must recognize the Athletic Association President (AAP) or Athletic Director (AD), and be accepted by formal leadership of the affiliated program to conduct business.
    • 2.1-2.3 The AAP or AD is responsible for approving rosters and assigning head coaches. (2223.9.1.2)
    • 2.1-2.4 The representing athletics leader for the association or department shall be known by the Diocese of Wilmington and CYM Sports as the Athletic Association Representative or “AAR”.
      • 2.1-2.3.1 The AAR is to serve as the primary contact between CYM and each individual affiliated program. (2223.9.1.1)
      • 2.1-2.3.2 Parishes and Schools are to establish clear responsibilities and duties for their AAR.
      • 2.1-2.3.3 Parishes and Schools must provide their AAR with a parish or school registered email address, unique to that person and not generally accessible, for the purposes of administration for program and communication.
  • 2.1-3 Guidelines for Athletic Associations must be clearly stated on official association websites.
  • 2.1-4 All affiliated programs and their affiliated administrators, coaches, student-athletes and spectators are held accountable by the pastor of a parish or the principal of a school.
    • 2.1-4.1 All affiliated programs and their affiliated administrators, coaches, student-athletes and spectators are held accountable also to the Office for Catholic Youth Ministry and the CYM Sports Coordinator, when appropriate or deemed necessary.
  • 2.1-5 The Office for Catholic Youth Ministry reserves the right to overrule the Athletic Association of a parish or school on any decision if, in the opinion of the CYM Sports Coordinator, the decision is not in the best interest of the overall program. (2223.9.1.3)
  • 2.1-6 The Office for Catholic Youth Ministry may, for any grave reason, require the parish or school to replace their AAR. (2223.9.1.4)

2.2 Athletic Association REPRESENTATIVE

2.3 Athletic Association COORDINATORS

2.4 OVERSIGHT OF Athletic AssociationS

  • 2.4-1 All affiliated programs and their affiliated administrators, coaches, student-athletes and spectators are held accountable also to the Office for Catholic Youth Ministry and the CYM Sports Coordinator, when appropriate or deemed necessary.